Q Food & Beverage, which has achieved worldwide recognition and success among Turkish brands in the food sector; Our special ERP (What is an ERP?) software project called Integrated Management, which uses in-house resources to use efficiently and effectively, continues at full speed. 21 modules are actively working in the project, in which interdepartmental communication and process management are at the forefront, and new ones continue to be developed. The system that works integrated with the mobile application; It performs notifications of transactions, approval processes and request viewing processes on both iOS and Android devices. The system, which provides access with a one-time password, prioritizes the security of the users. In the ERP system, which is built on the basis of microservice architecture, all the modules work independently of each other, as well as interact with each other and open records in other modules as a result of the transaction. In this way, work efficiency and automation are maximized. Some of the most important modules in existence are as follows.
Purchasing Management System: It is the ERP module where the services, consumables or fixtures requested by the users are recorded. In the system, where there is an approval scheme that continues from the organizational chart to which the user is affiliated, to the board of directors; Demands below certain amounts are made dynamically according to the total price of the requested items, with the approval of the department manager, and those above are proceeded with the approval of the general manager and the board of directors. Proposals collected by the purchasing department are written on the request and submitted to the approval of the next user in the dynamic approval scheme. In addition, the created offers can be printed and the offers sent by the company can be uploaded to the request. Approval schemes can be customized by the system administrator on a cost center basis. If users want, they can separate the items in the demand and turn it into another unique claim. This situation ensures that all items in demand do not wait due to the prolongation of the supply processes and accelerates the process. The request, which reaches the accounting and finance departments in the last steps, indicates that the records are processed in the accounting software.
Expense Declaration System: The system, where users can declare their expenses for the institution with their visuals, has an approval scheme like the purchasing system. The system, which creates a separate approval scheme for each cost center, ends with the approval of the expense of the personnel who make expenses at the end of the process. Unlimited expense types can be added to the system, and users can specify other personnel included in the expense for selected expense types such as meals and public transportation in the form. The Cost Declaration System is one of the most actively used ERP modules.
Management Approval System: The management approval system used in cases where approval is required from department managers, the general manager and the board of directors when starting any operation process by the departments; Thanks to its own live text editor, the user who created the request can instantly see and edit what he wrote. He can save his own requests as drafts to continue editing them later. You can choose who will submit the request for approval and see what action the approval steps took and when. Requests can be printed.
Work Order Management System: The Work Order Management System, which is the most actively used module in the entire ERP system, allows the units to create work requests in a way that remains registered among themselves. After the job requests made to the unit supervisors assigned by the system management and the personnel assigned according to the category of the job to be done, they are completed on the system and sent back to the user who opened the job request. The user can accept that the job is completed according to its status or reject it to indicate that the job is not completely finished. Thanks to the reports, it is possible to access information such as how long the work orders on the system take on average, in which category the most jobs are created, and to whom the most jobs are assigned.
Cashier Tracking System: The Cashier Tracking system, which is the system where the entrance of the restaurants at the end of the day is made and conveyed to the managers in the morning of the next day, works in 2 shifts. For each shift, how much cash, how much foreign currency, how many withdrawals from which bank’s POS device is entered are entered and these are verified with the formulation on the system. Whether the cashier is open or not is checked algorithmically and reported to the restaurant manager who made the entrance.
End-of-Day Report System: With the End-of-Day Reporting System, in which certain categories of events, situations that need to be specified and events are reported during that day in restaurants, managers can be informed about the daily situation without going to the restaurants. Events entered in the End of Day Report System; If necessary, it can be converted into a job status through the Work Order Management System for other departments to take action. The results of the statuses that have turned into work orders can be viewed on the report screen.
Inventory Tracking System: With the Inventory Tracking System, which is used to track inventories at the head office and at the restaurant, managers are able to track each fixture. Inventories assigned to personnel can be transferred, sent to service or taken out of use according to their status. In the system where inventory tracking can be done for each location, inventory counting can be done on the system based on the inventory counting period. In this way, the integrity of the inventory is preserved.
Tip Tracking System: With the Tipping Tracking System, where tips in the restaurant are tracked and distributed fairly to everyone, the tips collected by the staff are recorded. With these records kept on a weekly basis, the distribution of tips is calculated and at the end of the period these tips are distributed to the personnel through the finance department.
Meeting Tracking System: With the Meeting Tracking System, where the records of in-house meetings are kept, each user can view the recording of the meeting they are involved in. In the system where the managers can see all the meeting records, while the owners and secretaries of the meetings manage the agenda and participants; other users can request to add an agenda item. Decisions can be added to the agenda items in the meetings that start at the specified date and time. If desired, these decisions can be converted to work status by connecting to the Work Order Management System. Users, who can view retrospective agenda items and decisions in routine meetings, can thus follow the processes.
The operations that can be done from the system management panel are as follows.
User Management: The system, which works integrated with Active Directory, can manage system access by bringing in the personnel in the institution.
Data Management: In the system, every data type in metadata status, locations, company-based admins, module super users, all kinds of data related to modules can be managed.
Process Management: It is managed when the users or user groups in the dynamically occurring processes in the system will be activated in which step and when.
Page Authorization: It is managed that users or groups are authorized to view which companies on which pages and lists, or which users cannot view which page.
Module Management: The operation of the desired module in this system, which has a modular architecture, can be stopped in order to start maintenance. System-wide and other modules are not affected by this interruption.
Version History: This is the area where the changes made in the system are tracked so that users can follow up.
Notification Management: In notification management, which is divided into two as web and mobile, notifications can be sent by system administrators by selecting the target user or user group.